“CEO office manager” is required for a Multinational Engineering service Company located in Sheraton
Responsibilities
-Supervise the coordination of a complex calendar for the General Manager.
-Meet and greet General Manager Clients and Visitors.
-Prepare correspondence, reports, and materials for publications and presentations.
-Organize the planning of trade shows, conventions and seminars; handle booking of location.
-Answer, screen and forward incoming phone calls.
-Setup accommodation arrangements for company foreign visitors.
Determine the nature of each meeting or appointment and ensure materials and support data are provided.
-Organizes and attends Board meetings (OGM & EGM), create, transcribe, and distribute meeting agendas and minutes.
-Follows-up on Board actions taken and notifies appropriate parties; drafts Board resolutions for review and approval.
-Collaborate with printers on the design and printing of logo changes, letterhead, envelopes, business cards, literature, presentation folders and product lines inserts & settle rate & agreement.
-Responsible for create new deal with suppliers; ordering and maintaining office stationary, forms, and equipment.
-Liaise with Travel Services to setup deals and agreements.
-Manage all travel issues such as hotels agreements, ticketing, car rentals, leisure holidays, by negotiating rate & signed contracts
Core Requirements
-English and Arabic language proficiency in writing and speaking.
-Communication skills (internal/external network of contacts)
-Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
·Bachelor’s degree required
-5+ years of related experience required in working in an executive assistant role supporting C-Level executives or in managerial position
-Interested candidates kindly send me your CV on Edward.ayoub@topbusiness-hr.com, mentioned the position in the subject line.
